Wanstead and Snaresbrook Cricket Club

Club Constitution

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WANSTEAD  AND  SNARESBROOK  CRICKET  CLUB  CONSTITUTION

1     Name

The club shall be called ‘Wanstead & Snaresbrook Cricket Club (incorporating Snaresbrook Football Club)”, and shall consist of playing and non-playing members.

2     Purpose

The purposes of the club are to promote the facilities and promote the amateur sports of cricket and football in Wanstead and surrounding areas and to promote community participation in the same.

3     Non-Profit Making

The Club shall be non-profit making.  Any surplus or gains must be reinvested in the club and no distribution of club assets, in cash or in kind, may be made to members or third parties.

This does not prevent donations to charities or other clubs registered as Community Amateur Sports Clubs.

4     President and Vice-Presidents

There shall be a President and a maximum of twenty Vice-Presidents, who shall be elected annually.


5    Management Committee

The club shall be managed by a Committee (known as the Management Committee), which shall direct the general affairs of the club, have total control over major policy and the finances of the club, and shall consist of the following:

President

Secretary

Treasurer

Chairmen of the Bar, Grounds and Social Sub-Committees

The Cricket Secretary and the Captain of the Saturday 1st Xl

The Football Secretary

One other elected member

Until the 2008 Annual General Meeting, two other members elected by former members of Snaresbrook Cricket and Football Club.

The Management Committee shall co-opt the Club Welfare Officer and the Head of Junior Cricket.

No person shall be eligible for election to the Management Committee until they have been a member of the club for at least two years.

The Management Committee shall have the power to:

Make by-laws

Set up Sub-Committees

Fill vacancies on the Committee

Co-opt other members.

The Committee shall elect a Chairman from among its members at the first meeting following the Annual General Meeting.

The Chairman, Secretary and Treasurer shall be ex-officio members of all Sub-Committees.

Five members shall form a quorum.

The Committee shall meet at least once every quarter.

6     Sub-Committees

The Chairmen of each Sub-Committee shall invite members to form the Committee.  Three members shall form a quorum.

The Cricket and Football Secretaries shall be Chairmen of the Cricket Players and Football Players Sub-Committees respectively.

Each of these Committees shall comprise the elected captains of each team, one representative from the youth sections and two other playing members.

All members of each committee shall be elected by the relevant playing members of each section.

All resolutions passed by a Sub-Committee shall be subject to ratification by the Management Committee.

7    Annual General Meeting

The Annual General Meeting of the club, of which 14 days’ notice shall be given in writing to the members by the Secretary, shall be held in February each year.

The following business shall be conducted at the Meeting:

The Management Committee’s report for the previous year ended 30th September shall be presented to and accepted by the members.

The annual accounts for the same period shall be presented to and accepted by the members.

The following officers shall be elected to the Management Committee:

President

Vice Presidents

Secretary

Treasurer

Chairmen of Bar, Grounds and Social Sub-Committees

One other representative of the members.

The election of the auditor.
Setting membership categories, subscriptions and match fees.

In the event of there being two or more candidates for an office, election shall be by ballot.  All members of the club, except those under the age of 18, shall be eligible to vote.

All those elected shall hold office for one year until the next Annual General Meeting.

No person shall be elected to any office unless they are a member of the club.

The quorum for the Annual General Meeting shall be at least 15 members.

In the event of there being no quorum present, the meeting shall be postponed and reconvened between 21 and 28 days thence.  At that reconvened meeting there will be no minimum number required to form a quorum.


8          Special General Meetings

Special General Meetings may be called as follows:

On a written request signed by 10 members addressed to the Secretary.

At the request of the Management Committee.

On receipt of such a request, the Secretary shall call the meeting giving at least 14 days’ notice.

Particulars of the matter(s) to be discussed shall be forwarded to members with the notice.

The same voting procedures and quorum will apply as for the Annual General Meeting.

9          Club Accounts

The Treasurer shall keep full and accurate records of all receipts and payments.

He or she shall provide a report of the financial status of the club at every Management Committee meeting and shall produce a balance sheet and income and expenditure account for presentation to members.  These annual accounts must be audited by the club auditor.

All expenditure over £500 must be approved by the Management Committee and all cheques must be signed by at least two members of the Management Committee.


10        New Members

Any person wishing to join as a member must complete the relevant application form.

The Secretary shall present all membership applications to the Management Committee and, unless a minimum of one third of those present object to any application, the applicant shall become a member.

The names and addresses of applicants for Social membership must be displayed in a prominent position in the clubhouse at Overton Drive for at least two days before their election as members.

Any applicant for membership who is refused admission by the Management Committee may appeal to a Special General Meeting of the club at which two thirds of those present and voting shall be required to overturn the rejection.

 

Membership shall be open to all irrespective of age, gender, disability, race, ethnic origin, creed, colour, social status or sexual orientation.

11        Resignation

Any member wishing to resign shall give notice to the Secretary in writing before 1st May.  Otherwise he or she shall be deemed liable for the subscription for the full year.

12        Suspension I Expulsion

The suspension or expulsion of a member shall be determined by a majority of not less than two thirds of those present at a Management Committee meeting specifically called for the purpose by giving at least 14 days’ notice.  If deemed by the Management Committee to be unsatisfactory or insufficient in any respect, a member shall be requested, in writing, by registered post, to resign.

If the member shall not have resigned within 14 days from the date of such a request, his or her membership will be deemed to have ceased.

With the exception of non-payment of a subscription, any member expelled shall have the right of appeal to a Special General Meeting of the club at which a majority of two thirds of those present and voting shall be required to overturn the expulsion.


13        Types of Members

There shall be playing, practice and social members.

The Management Committee shall determine the detailed categories of membership and determine the relevant subscriptions.

The categories of membership and subscriptions shall be approved at the Annual General Meeting.

Honorary Life membership may be granted to any member whose services to the club have been outstanding.  The Management Committee must recommend such person(s) for approval by the members at the Annual General Meeting.

14        Subscriptions

Subscriptions shall become due on 1st May each year and those of new members at the date of their election.

The Management Committee shall have the power to terminate the membership of any member whose annual subscription remains unpaid after six weeks of the due date.

15        Opposing Clubs

Members of opposing clubs and their bona-fide guests shall be Social members for the day.

16          Copies of Rules

Every member shall be given a copy of this Constitution.


17        Alcohol

The supply by the club of intoxicating liquor shall be under the control of the Management Committee.

Only members of the club and their bona-fide guests may purchase alcoholic liquor from the bars except when the Management Committee allow club premises to be used, at such time and at such charge as they shall determine, for private functions of a social nature.  At such a function intoxicating liquor may be supplied on the premises during the club’s permitted hours to all persons attending such a function, whether or not they are members.  No such function shall be held unless the Chief Officer of Police has been given at least 10 working days’ written notice of the intention to hold such a function.  In the event of the Chief Officer of Police signifying that she or he objects to a particular function it shall not be held.

Only persons authorised by the Management Committee shall be allowed to serve at the bars.

Members using the bars must produce their fixture cards or other evidence of membership on request.

The club will be open daily from 9 am until 1 am the following day or such earlier closing hours as the Management Committee may decide.

Intoxicating liquor shall be supplied on club premises to members on their order to guests in accordance with the permitted hours and conditions laid down in the Licensing Act 2003 and fixed by the Management Committee under the bye-laws of the club.  The hours so fixed shall be posted in the club at all times.  When required, written notice of the hours so fixed shall be given by the Secretary to the Redbridge Licensing Authorities and no change in such hours shall be effective until such notice has been given.

Alcoholic liquor may not be taken away for consumption off the premises.

18        Alterations to Rules

No alterations shall be made to these Rules except at a General Meeting of the club.  All proposed alterations must be sent, in writing, to the Secretary at least 28 days before a General Meeting together with the name of the proposer and seconder, and such proposed alterations shall be included in the notice convening the meeting.


19        Communication

Any notice exhibited in the clubhouse and at Nutter Lane shall be deemed to have been communicated to the members.  Such a notice must be posted for at least 48 hours.

20        Child Protection

A condition of membership is compliance with the club’s child protection policy as established by the Management Committee.  To ensure a duty of care to all members of the Club, it shall adopt and implement the ECB Cricket Equity Policy and any future version of the policy.

The club must adopt any Child Protection Policies or Guidelines made mandatory by its various sports’ governing bodies.  It shall adopt and implement the ECB ‘Safe Hands - Cricket’s Policy for Safeguarding Children’ and any future versions of the Policy.

21        Disputes

Any dispute arising out of or not covered by these Rules shall be referred to the Management Committee, whose majority decision shall be final.

22        Club Colours

The club colours shall be puce, dark blue, gold and white.

23        Dissolution

A resolution to dissolve the club can only be passed at an Annual or Special General Meeting through a majority vote of the membership.

If the club is dissolved any remaining assets must be applied for approved sporting purposes.  The Management Committee shall dispose of the assets to one or more of the following:

Another Community Amateur Sporting Club

A Registered Charity

The Sporting Governing Body.